[ZF] BoD meeting minutes 2009-11-23

[Jens Vagelpohl]

The following minutes are published online at:

http://foundation.zope.org/minutes/zfbod-minutes-20091123

Jens Vagelpohl
Secretary, Zope Foundation Board of Directors

---

Minutes of a Meeting of the Board of Directors
==============================================

Date and Time: Monday, November 23, 2009 15:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Faassen, Martijn
- Jung, Andreas
- Page, Rob
- Seaver, Tres
- Theune, Christian
- Vagelpohl, Jens


Agenda
------
- Call to Order
- Treasurer's report
    - Non-profit status update
- Membership Committee
    - New members since last meeting
- IP Committee
    - Updated copyright transfer agreement for commits made 
      in "limbo time".
- Repo committee
    - New committers since last meeting
    - Changing the copyright attribution in the repo to the 
      foundation
- Foundation message and Website
    - the foundation needs to come up with a clear message what 
      it means to be a member, and what members can do to help 
      the foundation, and by extension the community as a whole.
    - website progress
- New business
- Next meeting


Call to Order
-------------
The chairman calls the meeting to order at 15:03 UTC.


Treasurer's report
------------------
The treasurer has no update on the non-profit status. He is still 
completing the new set of documentation required by the IRS. The 
chairman volunteers to take over some documentation.


Membership Committee
--------------------
One new nominated member has joined the foundation since the 
last meeting, Hanno Schlichting.


IP Committee
------------
Rob Page as Zope Corporation representative has countersigned the 
second copyright transfer document. The second copyright transfer, 
which dealt with any contributions falling between the time of 
the first agreement and the new contributor agreements coming 
into force, is now finalized.


Repo committee
--------------
Christian Theune reports that two new contributors have signed up 
since the last meeting, Daniel Holth (a referral from Chris McDonough)
and Anant Ponnusamy, vouched for by Baiju Muthukadan.

The copyright assignment changeover script is currently being 
finalized. The last organizational hurdle, the second copyright 
transfer agreement, has now been removed and the copyright 
assignments are ready to be updated.


Foundation message and Website
------------------------------
The chairman reminded the board about the need to make the 
foundation more relevant, both to paying and nonpaying members. 

Currently, the foundation works to organize the developer 
community, and to act as a decision maker or arbiter for 
decisions that cannot be made by single community members. One 
organizational item that has continued to be problematic is the 
zope.org website, which will be the focal point in the near
term.

The chairman hopes that increasing the foundation's relevance
for members will drive membership growth. The question remains 
where the foundation should present itself to the community, 
since there is no Zope Foundation event yet. Other foundations 
have their own conference, such as the Plone conference organized 
by the Plone Foundation, or PyCon for the Python Foundation. After 
a short discussion about the pros and cons of organizing our 
own conference versus riding on the coattails of existing 
conferences or packaging it as a sprint the topic is tabled for 
discussion on the board mailing list.

Andreas Jung will spend time this week on the website issue.


New business
------------
No new business is brought up.


Adjournment
-----------
The chairman asks the vice chairman to solicit suggestions and 
opinions for the next meeting date. The results will be announced 
on foundation-board at zope.org once they are ready.

The chairman adjourns the meeting at 15:30 UTC.

These minutes were written by the secretary, Jens Vagelpohl, 
according to the notes taken during the meeting.

These minutes were posted to the foundation-board at zope.org mailing
list and approved by all directors on November 25, 2009.

The chairman bid the secretary keep these minutes on file.