[ZF] BoD meeting minutes 2010-01-14

[Jens Vagelpohl]

The following minutes are published online at:

http://foundation.zope.org/minutes/zfbod-minutes-20100114

Jens Vagelpohl
Secretary, Zope Foundation Board of Directors

---

Minutes of a Meeting of the Board of Directors
==============================================

Date and Time: Thursday, January 14, 2010 15:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Faassen, Martijn
- Jung, Andreas
- Richter, Stephan
- Vagelpohl, Jens


Agenda
------
- Call to Order
- Treasurer's report
    - Non-profit status update
- Membership Committee
    - New members since last meeting
- Repo committee
    - New committers since last meeting
    - Changing the copyright attribution in the repo to the
      foundation
    - Announcing the copyright attribution change completion
      to the zope-dev mailing list
- Website
    - website progress
- Foundation message
    - Message formulation
    - Zope Summit?
- New business
    - ZF domain name management
    - Zope 2 release manager selection process
    - ZTK governance structure issues
    - Foundation directors election scheduling
    - BlueBream
- Next meeting


Call to Order
-------------
The chairman calls the meeting to order at 15:05 UTC.


Treasurer's report
------------------
The treasurer is not present and no report was presented. The
chairman notes his disappointment over the continuing lack of
progress on the non-profit status application, despite having
invested his own time and despite repeated promises from the
treasurer.


Membership Committee
--------------------
The secretary reports that a sponsor membership application
has been received from ZeOmega. Their membership will be
activated when the treasurer reports the payment as cleared.


Repo committee
--------------
Andreas Jung reports that one new contributor has signed up
since the last meeting, Thomas Desvenain.

Since Christian Theune is not present the reports on
copyright changeover status are moved forward to the next
meeting.


Website
-------
Michael Haubenwallner has continued work on the new zope.org
site structure. The design, which is being created for the
new DZUG e.V. zope.de site and then shared with the Zope
Foundation and applied to zope.org has hit a snag. At the
last DZUG e.V. board meeting it became obvious that the
design's legal status and reusability is not completely
clear, which is a big sticking point with the Zope
Foundation. Andreas Jung will follow up on the legal status
with the project manager on the DZUG board to clarify
how the new design could be reused.


Foundation message
------------------
The chairman asks to postpone the message and Zope summit
discussions to the next meeting.


New business
------------
The secretary reports on his plans to move foundation-related
domain name management from Zope Corporation to the
foundation. Currently, Zope Corporation owns and manages all
domain names used by the Zope Foundation. The foundation has
been receiving offers for useful domain names currently held
elsewhere, so the idea to centralize ZF domain management has
been born. The chairman moves to vote on bringing Zope
Foundation domain management under the auspices of the board,
which is accepted unanimously. The secretary calls for a
follow-up vote authorizing foundation funds to be spent
for domain transfers and registrations and all members
vote in favor as well. The secretary volunteers to handle
domain management for the board, and to interface with
Zope Corporation to transfer all those domains that are used
by the Zope Foundation. He reports that in earlier discussions
with Rob Page it was agreed that zope.com and zope.net will
remain with Zope Corporation as those are important for their
business.

In a message to the zope-dev mailing list Andreas Jung has
announced that he will relinquish his release manager post for
Zope 2 soon. Since release manager selection has been a
totally ad-hoc process without wider input before the secretary
proposes to introduce some order. He suggests developing
a simple process for soliciting release member candidate
suggestions on a major release basis and then choosing a
qualified candidate, roughly modeled on the Plone Foundation's
process. He moves to vote whether the Zope Foundation should
spend time on developing such a process, which receives a
unanimous vote in favor. The secretary will develop a generic
procedure that can be used to select a new Zope 2 release
manager, but also for other top-level projects like Grok, the
ZTK, etc. if they choose. The secretary will also notify the
zope-dev list that such a process is forthcoming by replying
to Andreas' original notice.

The chairman, who has been heading the ZTK steering committee,
feels that the structures he has tried to put in place for
moving the ZTK forward have failed. Authorities put in place
appear to be ignored, and committment to the ZTK itself has
been lacking.  He is currently discussing the matter with the
other steering committee members and will make a discussion
about its future as well as his own involvement shortly.

The chairman notes that preparations for the upcoming
Zope Foundation directors election have stalled. He wants
to get them restarted and the election scheduled as soon as
possible. He also announces that he will not stand for
re-election this time. The chairman will contact Tres
Seaver again, who had volunteered to organize the schedule.

On a lighter note, Stephan Richter points out that the
BlueBream project, started by Baiju Muthukadan, is looking
very promising as an upgrade path for current Zope 3 users.
The chairman suggests an ad-hoc board resolution, which
commends Baiju for his work and recognizes BlueBream and
its importance. He hopes it will move into a top-level
project position alongside other important Zope Foundation
projects such as Grok, Zope 2 or the ZTK. This resolution
is passed anonymously.


Adjournment
-----------
The chairman asks the vice chairman to solicit suggestions and
opinions for the next meeting date. The results will be announced
on foundation-board at zope.org once they are ready.

The chairman adjourns the meeting at 15:40 UTC.

These minutes were written by the secretary, Jens Vagelpohl,
according to the notes taken during the meeting.

These minutes were posted to the foundation-board at zope.org mailing
list and approved by all directors on January 15, 2010.

The chairman bid the secretary keep these minutes on file.