[ZF] BoD meeting minutes 2011-08-16

[Jens Vagelpohl]

The following minutes are published online at:

http://foundation.zope.org/minutes/zfbod-minutes-20110816

Jens Vagelpohl
Secretary, Zope Foundation Board of Directors

---




Minutes of a Meeting of the Board of Directors
==============================================

Date and Time: Tuesday, August 16, 2011 12:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Jung, Andreas
- Poster, Gary
- Rush, Jeff
- Theune, Christian
- Vagelpohl, Jens

Guests present:


Agenda
------
- Call to Order
- Treasurer's report
  - treasurer turnover process
- Membership committee
  - new members since last meeting
- Repository committee
  - new committers since the last meeting
  - repository policy monitoring and community communication
- Message/communications
- Projects
  - website progress
- Tabled items
  - domain name transfer Zope Corporation to Zope Foundation
  - migrating the SVN repository to a ZF-controlled host
- New Business
  - New/revived nonprofit application status
  - 2010 tax preparation/interfacing with the accountant
  - Purchasing QuickBooks online
  - Vote on approving additional hosting funds of about €210 for server
    upgrade
- Arranging the next meeting date
- Adjournment


Call to Order
-------------
Since the chairman did not attend the meeting was called to order 
by the secretary at 12:19 UTC.


Treasurer's report
------------------
Gary is still working with Jeff to hand over treasurer duties. They 
are in the process of providing full bank account access for Jeff.


Membership committee
--------------------
No new members have joined since the last meeting.


Repository committee
--------------------
No new committers have signed up since the last meeting.


Message/communications and projects
-----------------------------------
The communications agenda point is obsolete and was removed. The 
new zope.org website is up and running. Andreas Jung did not 
report any issues. The project is finished.


Tabled business
---------------
The domain name transfer and Subversion repository move 
items remain tabled.


New Business
------------
Gary reports that he did contact the accountant about the nomprofit 
status earlier this year but has not received any reply. Tax
preparation for 2010 is complete, this was actually done in March or 
April, so it can be removed from the agenda. Gary notes that emailing 
the accountant is futile, he never answers those.

Gary and Jeff have agreed to have Jeff handle the QuickBooks online 
purchase. The item can stay on the agenda, with a different person 
responsible.

Following up on an email to the bord list about upgrading the older of 
the two hosted servers used by the Zope Foundation, the secretary 
moves to allow an added one-time expenditure of about € 210 for 
renting a newer server from the hosting provider and keeping the old 
one running for a period of up to 2 months. The motion is seconded by 
Christian Theune and passed unanimously.

Christian Theune has re-opened the foundation future discussion on 
the board mailing list and is waiting for feedback.


Arranging the next meeting date
-------------------------------
The secretary will ask the vice chair to set up a Doodle for the 
next meeting date.


Adjournment
-----------
The secretary adjourns the meeting at 12:25 UTC.

These minutes were written by the secretary, Jens Vagelpohl, 
according to the notes taken during the meeting.

These minutes were posted to the foundation-board at zope.org mailing
list and approved by all participating directors on August 17, 2011.

The chairman bid the secretary keep these minutes on file.