[ZF] BoD meeting minutes 2012-04-04

[Jens Vagelpohl]

The following minutes are published online at:

http://foundation.zope.org/minutes/boardmeeting_20120404

Jens Vagelpohl
Secretary, Zope Foundation Board of Directors

---


Minutes of a Meeting of the Board of Directors
==============================================

Date and Time: Wednesday, April 4, 2012 20:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Page, Rob
- Rush, Jeff (previous treasurer)
- Seaver, Tres (previous chair)
- Smith, Jan (previous vice chair)
- Joined later: Vagelpohl, Jens (previous secretary)

Guests present:


Agenda
------
- Call to Order
- Election of officers
  - Chair/President
  - Vice chair
  - Treasurer
  - Secretary
- Standing committee memberships
  - Membership committee
  - Repository committee
- Treasurer's report
  - treasurer turnover process
- Membership committee
  - new members since last meeting
- Repository committee
  - new committers since the last meeting
- Tabled items
  - domain name transfer Zope Corporation to Zope Foundation
  - migrating the SVN repository to a ZF-controlled host
- New Business
  - New/revived nonprofit application status
  - Documents to be filed with the Delaware State Corporation Commission 
    to keep up the ZF incorporation status
  - Opening a new bank account or salvaging the old one
  - Explore PayPal for international wire transfers
  - Purchasing QuickBooks online
  - VCS software discussion kickoff on zope-dev
  - Zope release manager selection discussion kickoff
- Arranging the next meeting date
- Adjournment


Call to Order
-------------
The previous chairman calls the meeting to order at 20:00 UTC.


Election of officers
--------------------
Rob Page nominates Tres Seaver for Chairman and President, seconded 
by Jeff Rush. Tres accepts the nomination and is voted in unanimously 
as new chairman and president.

Jeff Rush nominates Jan Smith for the vice chair position, seconded by 
Rob Page. Jan accepts the nomination and is voted in unanimously as
new vice chair.

Tres Seaver nominates Jeff Rush for treasurer, seconded by Jan Smith. 
He accepts the nomination and is voted in unanimously as new 
treasurer.

Rob Page nominates Jens Vagelpohl as secretary, seconded by Jan Smith.
Jens is not present yet but has confirmed his willingness to serve as 
secretary in an earlier email to the board. He is voted in unanimously 
as new secretary.

This concludes the officer election. The following officers have been 
elected:

Chairman and President: Tres Seaver
Vice Chair and Vice President: Jan Smith
Treasurer: Jeff Rush
Secretary: Jens Vagelpohl


Standing committee memberships
------------------------------
A decision on the membership committee is postponed to the next board 
meeting since the sole previous member, Jens Vagelpohl, is not present 
yet.

Andreas Jung, part of the previous repository committee, has signaled 
his willingness to continue serving. The chairman suggests the board 
pick a board member as liaison who can gather any relevant reports from 
Andreas before the board meetings. Rob Page volunteers to act as the 
board contact, so the repository committee will consist of Andreas 
Jung and Rob Page.


Treasurer's report
------------------
There is no specific treasurer's report this time since only 
Gary has full access to the account. See New Business below 
for all other treasurer-related items.


Membership committee
--------------------
The report is skipped since Jens Vagelpohl hasn't joined the meeting
yet.


Repository committee
--------------------
The chairman knows about one new contributor, Andre Lebedev. 


Tabled business
---------------
For the benefit of the new board members the chairman explains the 
old business agenda items.

The domain name transfer is about transferring ownership of the 
zope.org domain from Zope Corporation to the Zope Foundation. 
Previous discussions with Zope Corporation were unsuccessful so 
the issue was left hanging. Rob Page volunteers to discuss the 
transfer within Zope Corporation and come up with an answer for 
the board.

The migration of the Zope Foundation Subversion repositories is 
about moving them from the servers provided by Zope Corporation
(svn.zope.org) to a server controlled by the Zope Foundation. 
The chairman notes this particular agenda item should rest until 
the VCS software discussion (see New Business below) has resulted 
in a clear VCS roadmap for the Zope Foundation-controlled software
packages.


New Business
------------
The nonprofit application status item is waiting until the chair 
has received scanned copies of all the correspondence held by 
the treasurer.

The treasurer is currently collecting information needed for the 
Delaware State Corporation Commission filing, including postal 
addresses for all board members.

The treasurer promises to open a new bank account for the Zope 
Foundation this week in order to overcome the ongoing difficulties 
with Wells Fargo.

The secretary introduces a motion to empower the treasurer to open 
a PayPal account for the Zope Foundation, seconded by Rob Page. 
The motion passes unanimously. The actual application will need to 
wait for the regular bank account the treasurer has to open, though.

The QuickBooks Online purchase is still waiting for the bank 
account as well. The treasurer has already been directed to handle
the purchase in previous board meetings.

The chairman notes he has been behind in his schedule for sending 
a kick-off email discussing VCS options to the foundation list. 
The secretary suggests to collect suggestions and arguments for or 
against them on the board list to get the process started, he will 
send the initial email to the board listing the options and their
advantages/disadvantages as he sees them.

To avoid coupling the VCS and release manager issues the chairman 
suggests postponing the release manager selection until the VCS 
discussion has ended.


Arranging the next meeting date
-------------------------------
The vice chair will set up a Doodle for the next meeting date.


Adjournment
-----------
The chairman adjourns the meeting at 20:47 UTC.

These minutes were written by the secretary, Jens Vagelpohl, 
according to the notes taken during the meeting.

These minutes were posted to the foundation-board at zope.org mailing
list and approved by all participating directors on April 9, 2012.

The chairman bid the secretary keep these minutes on file.